Document Management Specialists
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Also called: Business Records Manager, Certified Document Imaging Architect, Clinical Documentation Specialist, Commercial Loan Documentation Specialist, Content Specialist, Content Strategist
Median pay
$116,580
Pay for the broader BLS group “Computer Occupations, All Other”
Pay range (10th–90th)
$55,940 – $188,470
People employed
435,370
Whole BLS group
Holland code
CIE
Conventional · Investigative · Enterprising
Updated October 2026 · Data: O*NET 31.0 and BLS OEWS May 2025 · How we match careers
Is this career right for you?
These are the things that stand out in this job compared with other U.S. jobs (O*NET 31.0 work context). Answer honestly.
- 1.Are you happy working mostly on your own, with little contact with others?
- 2.Do you want the same hours every week?
- 3.Do you want a job with little physical risk?
- 4.Do you want to stay at 40 hours a week or less?
- 5.Are you comfortable sitting at a desk most of the day?
- 6.Are you comfortable following clear instructions?
The hard parts
- Tight deadlines are common
Document Management Specialists pay by state
Highest-paying states
Annual median pay by state (50 states and DC with published data). Source: BLS OEWS May 2025, for the broader group “Computer Occupations, All Other”.
What document management specialists do
- 01Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- 02Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
- 03Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- 04Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- 05Develop, document, or maintain standards, best practices, or system usage procedures.
- 06Assist in the assessment, acquisition, or deployment of new electronic document management systems.
Skills that matter most
- Reading Comprehension
- Critical Thinking
- Active Listening
- Writing
- Monitoring
- Active Learning
Knowledge
- English Language
- Administration and Management
- Computers and Electronics
- Customer and Personal Service
- Administrative
Work styles that stand out
- Dependability
- Attention to Detail
- Integrity
- Cautiousness
Education and first steps
Share of workers by required education, as reported to O*NET.
How people get started
- Usually needs a bachelor's degree (O*NET Job Zone 4).
- Related work experience: over 4 years, up to and including 6 years.
- On-the-job training: over 3 months, up to and including 6 months.
- A certification can help.
Most common answers from O*NET 31.0 Education, Training and Experience.
Interest fit (Holland code)
O*NET occupational interest scores, scale 1–7. Take the Free Career Test to compare with your own.
Career changes
Change from document management specialists
- Management Analysts92% · —
- Business Intelligence Analysts85% · group pay
- Statistical Assistants85% · —
- Medical Records Specialists85% · —
- Clinical Data Managers83% · group pay
Change into document management specialists
Jobs whose skills carry over best (skill match, their median pay).
- Management Analysts92% · $101,860
- Business Intelligence Analysts88% · $120,230
- Statistical Assistants88% · $50,330
- Regulatory Affairs Specialists86% · $80,730
- Archivists85% · $64,550
Majors that lead here
- Computer and Information Sciences, General
- Data Processing and Data Processing Technology/Technician
- Information Science/Studies
- Computer Science
- Information Technology Project Management
- Bioinformatics
- Computational Biology
- Mathematics and Computer Science
- Accounting and Computer Science
- Computational Science
- Human Computer Interaction
- Cheminformatics/Chemistry Informatics
From the NCES CIP 2020 to SOC 2018 crosswalk.